An AI agent that books every appointment
Book, confirm, and reschedule appointments by phone, and call customers before they forget, in English and Spanish.
Built with the programs behind today's AI
- NVIDIA Inception
- ElevenLabs Grant
- Cloudflare
- Datadog
- Gemini
- 24/7
- Nights, weekends, and holidays included
- 2 languages
- English and Spanish, switching when the caller does
- 6 workflows
- Ready-to-deploy templates for the calls businesses get most
- 1 workspace
- Every call, transcript, and action in one place
What is an AI scheduling agent?
An AI scheduling agent is a voice agent that books, confirms, reschedules, and cancels appointments over the phone, and calls customers with reminders before their visit. Scheduling calls tie up your front desk, and missed appointments cost revenue. topdoer.ai checks availability on the call, books the slot that works, sends a confirmation, and calls ahead to confirm, so your calendar stays full.
Why teams hand scheduling calls to topdoer.ai
Booked on the first call
The agent offers open times and confirms one before the caller hangs up.
Fewer no-shows
Reminder calls confirm or reschedule before the slot is lost.
Open after hours
Customers book at night and on weekends, when they actually have time.
English and Spanish
Every customer books in their language.
The scheduling work it takes over
New bookings
The agent offers available times from your calendar and books the one the caller picks.
Rescheduling and cancellations
It moves or cancels appointments and frees the slot for someone else.
Reminder calls
It calls ahead to confirm, and reschedules on the spot if plans changed.
Confirmations
It sends a text confirmation with the date, time, and location.
Intake questions
It collects the details your team needs before the visit.
Waitlist fill
It calls the next customer when a slot opens up.
Works with your calendar, CRM, and phone system
Agents read availability and customer records during the call, and write bookings, outcomes, and transcripts back to tools like HubSpot and Google Calendar. Calls run on Twilio numbers, and webhooks connect anything else.
- HubSpot
- Twilio
- Stripe
- Vapi
- Supabase
- Resend
- Webhooks
- Google Calendar
- QuickBooks
- SlackPlanned
- ZapierPlanned
- Google DocsPlanned
- NotionPlanned
Built with you, live in about 30 days
We build your first agent with you and stay engaged through the first production cycle.
Week 1
Scope
Define the calls to automate, the routing map, and how you'll measure success with your team.
Week 2
Build
The agent, greetings, integrations, and escalation rules are built and checked in a test line.
Week 3
Test
Test calls cover edge cases, difficult callers, both languages, and every routing path before any live call.
Week 4
Go live
A small share of real calls goes to the agent first, then it ramps to full traffic.
Ready for your compliance review
Healthcare deployments run under a signed BAA, agents collect only the information a call needs, and every call and action is logged in an audit trail. Enterprise teams can run topdoer.ai on-premise or in a private cloud.
- HIPAA BAA
- PHI protection
- On-premise
- Audit trails
- Encryption
- Call recording consent
- SignedHIPAABAA
- ProtectedPHIMin. data
- EnterpriseOn-premOr cloud
- Built inAuditEvery call
Frequently asked questions about AI scheduling agents
Can it book appointments in our calendar?
Yes. It reads availability and writes bookings through your connected calendar or booking workflow, then confirms with the customer by voice and text.
Does it make reminder calls?
Yes. It calls customers before their appointment, confirms they're coming, and reschedules on the call if they can't make it.
Will callers know they are talking to AI?
The agent can introduce itself as an AI assistant, and we recommend it. Callers hear a natural, bilingual voice that answers right away, and they can ask for a person at any point.
What happens when the agent cannot help?
It transfers the call to the right person with a summary, or takes a detailed message and creates a follow-up, so nobody has to repeat themselves. You decide which requests always go to a human.
How long does it take to deploy?
Most teams go live in about four weeks: scoping, building, testing every path, then a gradual rollout. Simple workflows can be faster; your timeline depends on the systems the agent connects to.
Is it compliant for regulated industries?
Yes. Healthcare deployments run under a signed Business Associate Agreement (BAA), agents collect only the information a call needs, and every call is logged in an audit trail. Enterprise customers can run topdoer.ai on-premise or in a dedicated private cloud. SOC 2 is not yet certified.
Can it handle calls in languages other than English?
Yes. Every agent speaks English and Spanish and switches when the caller does, so bilingual customers never wait for the one person on your team who speaks their language.
Keep your calendar full.
Talk to our team about your call volume and the first workflow to automate.